Capacities

Workspace 6.4/10

Object-based personal knowledge management workspace with daily notes, backlinks, tags, and a graph view.

Capacities scores 6.4/10 for free value in Workspace. The main constraint: Free forever with unlimited notes and objects (no item cap), daily notes, backlinks, tags, and graph view, plus 5 GB of media storage (100 MB/month added afterward).

Category Workspace Kind PKM workspace Caveats AI assistant, calendar integration, Readwise/Kindle sync, API access, and premium icons/layouts are Pro-only ($11.99/mo, ~$9.99/mo annually). No bulk import from Notion/Obsidian and no team collaboration (individuals only by design). Mobile app lags the desktop experience. Card required No Eligibility anyone

Free value score

6.4 / 10

Show the math

Overall 6.4/10

value = 6.4/100

weighted_components_v1

Collab 5.2/10

value = 12 $/mo

fixed_log_v1

Content 7/10

value = 7/100

policy_score_v1

Auto 8.3/10

value = 8.3/100

policy_score_v1

Key metrics

single-user workspace Seats derived_from_frontmatter; rating_value=1

public API access Content derived_from_frontmatter; rating_value=4

API plus integrations/workflows Auto derived_from_frontmatter; rating_value=4

What you get

Unlimited notes and objects with no item cap on the free plan

5 GB media storage included, plus 100 MB added every month afterward

Object-based PKM with backlinks, tags, and graph view at no cost

German/EU-based, privacy-focused, offline-first, no credit card required

Limitations

5 GB media storage cap

The free plan includes a one-time 5 GB pool for media (images, files, voice notes). Once filled, you must rely on the monthly 100 MB top-up or upgrade to Pro for unlimited file storage.
Only 100 MB media added per month

After the initial 5 GB is consumed, free users receive only 100 MB of additional media storage per month, which can throttle media-heavy workflows.
AI assistant is Pro-only

The AI assistant (Q&A over notes, auto-fill properties, chat) is locked to the Pro plan and additionally subject to a daily usage budget; bring-your-own API key is needed to bypass the daily limit.
Calendar integration is Pro-only

Calendar integration / read-only calendar view is not available on the free plan.
Readwise & Kindle import is Pro-only

Readwise sync and Kindle highlight import require a Pro subscription.
API access is Pro-only

Programmatic API access is gated behind the Pro plan.
Premium icons and layouts are Pro-only

Access to premium icons and additional layouts is reserved for Pro subscribers.
No bulk import tool

There is no mass import from Notion or Obsidian on any plan; migration of large libraries must be done manually, page by page.
Individual use only, no team collaboration

Capacities is built for individuals; there is no team plan, shared workspace, or real-time collaboration (a deliberate design decision, not a free-tier limit).

Sources

"Offline support; Media uploads up to 5 GB total, 100 MB per month afterwards."
https://capacities.io/pricing
"There are no storage limits for notes and spaces. On the free plan there is a storage limit for media uploads."
https://docs.capacities.io/faq/account/storage-limits
"We believe that everybody should have access to tools for building knowledge. Therefore, the core product of Capacities is and will remain free."
https://capacities.io/pricing
"Unlimited file uploads. Upload as many files as you need (100 MB limit per file, fair use applies)."
https://capacities.io/pro

pkm note-taking knowledge-management workspace graph privacy eu

Open service Source ← All Workspace